Minutes of Diocesan Finance Council | 2.1.24

Members Present:
Most Reverend William Shawn McKnight, Bishop, (President)
Reverend Monsignor Robert A. Kurwicki, Vicar General, (ex officio)
Mr. Benjamin H. Roodhouse, Chancellor, (ex officio)
Mr. Bob Hackman, (Executive Secretary)
Mr. Rich Anderson
Ms. Barbara Reichart
Mr. Matthias Tolksdorf
Ms. Arlene Vogel

Present by Invitation:
Mr. Phil Macias, Chief Financial Officer 
Ms. Michelle Truesdale, recording secretary
Mr. Jake Seifert, Senior Diocesan Director of Development & Missions
Dr. Erin Vader, Superintendent of Schools
Mr. Jacob Luecke, Executive Director of Communications

Members Absent by Arrangement:
Mr. Gary Wilbers, (Chairperson)
Mr. Mike Kelly, (Vice Chairperson)

I. Opening Prayer
Bishop McKnight opened the meeting with prayer. Mr. Hackman called the meeting to order.

II. Roll Call
The recording secretary took roll.

III. Approval of Minutes
A. November 30, 2023 meeting
MOTION: Mr. Tolksdorf motioned to approve the minutes as presented. Ms. Vogel provided the second. Minutes approved as submitted. 

IV. Department Reports
A. Development: Mr. Seifert updated the Council regarding the second Christmas collection. 14 parishes have sent in funds collected over their assessment, and 10 parishes still have outstanding balances. Discussion on parishes not taking up a second collection, improved communications to parishes and members, and how the Chancery is preparing for the Easter collection. The reported data is better than previous years.
ACTION: Mr. Seifert will collect data on how much was actually collected vs. assessed. Finance Office will follow up on remaining assessments outstanding.

B. Buildings & Properties: Mr. Roodhouse gave updates on projects at various locations in the Diocese, as well as the Cathedral. The Cathedral improvements should be done mid-2024.

C. Finance & Accounting: Mr. Macias presented 2nd Quarter financial reports. Discussion followed on the consistency of performances in financials, and that the reporting to the Council will move from audit-focused to managerial-focused. Budgeting was also discussed.

V. Committee Reports
A. Audit: Ms. Vogel requested that Mr. Macias report on audit statuses. He stated that several audits of entities were completed and were free of concern. The Finance Office continues to work on the Chancery audit and has asked for a report to be complete by the April Finance Council meeting.

B. Fraud Hotline: Mr. Roodhouse stated that the hotline done and is very close to launch and explained how the calls will be handled. Mr. Luecke showed the Council the website page that will go live soon, and demonstrated the hotline message that is heard when calls are made.

VI. Other Business
A. Nominations to Fund Committee/Finance Council: Discussion on expanding committees. Nominations should be sent to Phil, Ben or Msgr. Kurwicki.

B. Update on Helias Catholic High School Capital Campaign: Dr. Vader presented information regarding a funding proposal for a $30,000,000.00 project which will involve the Diocese of Jefferson City Fund. Approval has been received from the Dicastery for the Clergy in Rome to provide a loan to Helias for the project. They hope to start work in May 2024.

C. Update on Fr. Tolton Catholic High School Capital Campaign: School is working on improvements to athletic fields, stands and track. The school is waiting on a possible large gift to decide if a campaign will be held for the remaining funding needed.

D. Establishment of a Policy Committee: Bishop McKnight stated that it would be helpful to establish a committee to assist in the formation and implementation of financial policies for the Diocese. Committee members could be from outside the Finance Council.

E. Financial Policies: Mr. Roodhouse discussed policies that have been promulgated and were effective January 1, 2024: Parish Finance Council Policy and Instruction on Transparency in Fundraising. Mr. Macias stated that the Financial Management & Control Policies for Parishes & Schools is under review. Plan is now to promulgate soon and make effective July 1, 2024.

VII. Date and Time of the Next Meeting
Thursday, April 25, 2024 at 11:00am at the Catholic Center

XIV. Closing Prayer and Adjournment
The meeting was adjourned.

Respectfully submitted,
Mr. Bob Hackman
Executive Secretary