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Diocesan Advisory School Board
Meeting Minutes
Jan 3, 2020, 11:00 AM

Alphonse J. Schwartze Memorial Catholic Center, Conference Room
Opening Prayer – Msgr. Robert Kurwicki
Roll Call – Angie Kolb
Board Members Present:
Rev. Msgr. Robert Kurwicki, VG
Ms. Kenya Fuemmeler, Interim Superintendent
Fr. Jeremy Secrist
Spencer Allen
Donna Beykirch
Connie Hesse
Debbie Jaegers
Angie Kolb
Alan Lammers
Kelly Rohrback
Dianne Veasman
Kellie Witthaus
Board Members Not Present:
Most Rev. W. Shawn McKnight
Fr. Philip Niekamp
Approval of Minutes from October 2019 Meeting– Motion was made by Debbie Jaegers and
was seconded by Father Secrist, with no changes all approved of the minutes as written and
distributed.
Interim-Superintendent’s Report – Ms. Kenya Fuemmeler
Old Business:
Update on the superintendent search – Msgr Kurwicki gave an update.
Diocesan Schools Calendars – With the recent actions of Governor Parson’s regulating the start
date of public schools in the states, there needs to be consideration to the school calendars and
policy related to required days and minutes of the local Catholic schools who may possibly
share resources with the local public school. The school office will distribute information to all
schools soon to prepare for 2020-2021 school calendar preparation.
Re-Presentation of the Proposed Mission Statement of the Board for Approval
DSAB Constitution and Bylaws for Approval -Approved by Motion and vote.
Sports Physicals Policy-policy committee agreed to meet and provide options for schools to
adopt.
New Business:
Vitality of Catholic School in Jefferson City Diocese – brainstorm session and held and
summary provided. Attached for reference.
Committee Reports:
No committee reports were given.
Closing Prayer
Next Meeting – Apr 22, 2020 – Father Tolton High School, Columbia, MO
Diocese of Jefferson City
Diocesan School Advisory Board
Brainstorming Session on Evaluation Criteria for
Vitality and Viability of Catholic Schools
The following areas of measurement could be placed on a rubric, which
ranks them (e.g. LOW/MODERATE/HIGH) with a scoring and tabulation
formula to give a quantitative assessment of the school’s vitality and
viability and Catholic identity.
Suggested areas of measurement:
● Iowa Test Scores
○ Trends (e.g. upward or downward from year-to-year)
○ Comparisons to national norms
● Mass Attendance
○ Trends (both among general parishioners and school families)
○ Percentage of school families
● Budget for parish
○ Trends on income
○ Capable of sustaining quality staffing/materials/facilities
● Alumni Tracking
○ Continuation rate in Catholic education
○ Continued involvement in the school/parish
○ Success rate (e.g. post-high school activities)
● October Count
● Vocations
● Attendance numbers
● Baptismal/Marriage trends (e.g. are enough children being baptized
to predict healthy enrollment down the road?)
● Confession attendance
● Catholic v Non-Catholic enrollment
● RCIA / PSR enrollments
● Retention of teachers
● Retention of students (i.e. how many typically continue through all
available grades?)
● Any existing plan of action
Others:
● Presence of strong adult faith-formation activities?
● Climate surveys?


Diocesan Advisory School Board
Meeting Minutes
October 2, 2019, 3:00 PM

Alphonse J. Schwartze Memorial Catholic Center, Conference Room
Opening Prayer – Msgr. Robert Kurwicki
Roll Call – Angie Kolb
Board Members Present:
Rev. Msgr. Robert Kurwicki, VG
Ms. Kenya Fuemmeler, Interim Superintendent
Fr. Jeremy Secrist
Spencer Allen
Connie Hesse
Angie Kolb
Dianne Veasman
Board Members Not Present:
Most Rev. W. Shawn McKnight
Fr. Philip Niekamp
Millie Aulbur
Michele Behnen – Resigned
Donna Beykirch
Debbie Jaegers
Alan Lammers
Kelly Rohrback
Kellie Witthaus
Approval of Minutes from August 2019 Meeting– Motion was made by Connie Hesse and
was seconded by Father Secrist, with no changes all approved of the minutes as written and
distributed.
Interim-Superintendent’s Report – Ms. Kenya Fuemmeler
Handout was distributed to all present and also attached for reference to these minutes.
Old Business:
Update on the superintendent search – Msgr Kurwicki gave an update. Partners in Mission has
been contracted to conduct the search. Additional information will be forthcoming and the
position will be posted in the near future. The DSAB members will play a role.
Diocesan Schools Calendars – With the recent actions of Governor Parson’s regulating the start
date of public schools in the states, there needs to be consideration to the school calendars and
policy related to required days and minutes of the local Catholic schools who may possibly
share resources with the local public school. This will be taken under advisement by the Policy
Committee.
New Business:
Revision Process of Mission Statement – Mission Statement acceptable to all those present.
Mission Statement sent in email as follow up with members not able to attend.
Committee Reports:
No committee reports were given.
Closing Prayer – Fr. Jeremy Secrist
Next Meeting – Jan 8,2020 11:00 AM – Helias High School


Diocesan Advisory School Board
Meeting Minutes
August 21, 2019, 3:00 PM- 4:30 PM

Alphonse J. Schwartze Memorial Catholic Center, Conference Room
Opening Prayer – Msgr. Robert Kurwicki
Recitation of Draft Mission Statement – Spencer Allen
Roll Call – Angie Kolb
Board Members Present:
Rev. Msgr. Robert Kurwicki, VG
Ms. Kenya Fuemmeler, Interim Superintendent
Fr. Jeremy Secrist
Spencer Allen
Donna Beykirch
Connie Hesse
Debbie Jaegers
Angie Kolb
Alan Lammers
Kelly Rohrback
Dianne Veasman
Kellie Witthaus
Board Members Not Present:
Most Rev. W. Shawn McKnight
Fr. Philip Niekamp
Millie Aulbur
Michele Behnen
Approval of Minutes from April 3, 2019 – Motion was made by Connie Hesse and was
seconded by Father Secrist, with no changes all approved of the minutes as written and
distributed.
Interim-Superintendent’s Report – Ms. Kenya Fuemmeler
Handout was distributed to all present of Weekly Wrap Blog (available on diocese websitehttps://
diojeffcity.org/school-office/) and also attached for reference to these minutes.
Old Business:
Presentation of Concussion Policy – the draft copy was distributed and briefly reviewed.
Attached for reference. The current draft was written only to address the high school/athletic
side. In addition, there are problems with the policy with the references being used for protocol
etc. as they may quickly be out of date. The policy should be modeled toward best practices
and not forced to be updated annually. The Policy Committee will take this under advisement.
New Business:
Update on the superintendent search – Msgr Kurwicki gave an update. Partners in Mission has
been contracted to conduct the search. Additional information will be forthcoming and the
position will be posted in the near future. The DSAB members will play a role.
DSAB Constitution and Bylaws – The draft form needs some minor wording revisions and then
will be sent to diocese attorneys for review. An electronic version should be available to board
members prior to October meeting.
Revision Process of Mission Statement – The Executive Committee will review the draft mission
statement and present a proposed mission statement at the October meeting. Board members
will all be asked to submit their input. We should ask ourselves, who is this group, and what is
our work to be when considering the board’s mission.
Direction for Committees – Policy Committee will meet following the meeting, and continue to
meet as necessary. The Stewardship and Strategic Planning committees will meet together in
the future once the Stewardship Director for the Diocese is hired. This will allow a better
alignment of the mission and vision.
Diocesan Schools Calendars – With the recent actions of Governor Parson’s regulating the start
date of public schools in the states, there needs to be consideration to the school calendars and
policy related to required days and minutes of the local Catholic schools who may possibly
share resources with the local public school. This will be taken under advisement by the Policy
Committee.
Committee Reports:
Policy – Alan Lammers, Chair distributed a written report. Attached for reference.
Stewardship – Angie Kolb, Chair stated that the committee had met and brainstormed ideas as
well as became familiar with the Stewardship concept. The committee will forgo meeting until
further notice.
Strategic Planning – Kelly Rohrbach, Chair offered an update stating that the committee had met
but has the need for further direction so that the work of the committee is aligned with the
Bishop’s vision for the schools in the Diocese of Jefferson City.
Closing Prayer – Fr. Jeremy Secrist
Next Meeting – October 2, 2019, 3:00 PM – A.J.S Memorial Catholic Center
Attachment contains updated roster of members, interim superintendent report, concussion draft
policy and associated CDC information, and policy committee report.


MINUTES
DIOCESAN ADVISORY
SCHOOL BOARD MEETING
Diocese of Jefferson City
2207 West Main Street, P.O. Box 104900
Jefferson City, MO 65110-4900
April 3, 2019

Summarized record of the meeting of the Diocesan Advisory School Board, Inc., held on Wednesday, April 3, 2019, at 3:00pm at the Chancery, Jefferson City, MO.
AGENDA
I. Spencer Allen, Chair of the Diocesan Advisory School Board called the meeting to order. Msgr. Kurwicki offered the opening prayer.
Board Members Present:
Rev. Msgr. Robert Kurwicki, VG
Sr. Elizabeth Youngs, SCL, Ph. D., Superintendent
Sr. Julie Brandt, SSND, Associate Superintendent
Fr. Jeremy Secrist
Spencer Allen
Alan Lammers
Millie Aulbur
Donna Beykirch
Connie Hesse
Debbie Jaegers
Angie Kolb
Dianne Veasman
Kellie Witthaus
Michele Behnen
Board Members Not Present:
Most Rev. W. Shawn McKnight
Fr. Philip Niekamp
Kellie Rohrback
Others Present:
Paula Glynn, Recording Secretary
II. OPENING ACTIONS
Members recited the draft Mission Statement together. This Statement will be revised and refined in its final form at a future meeting.
Secretary, Angie Kolb, performed a roll call.
Members reviewed the minutes for the February 20, 2019 meeting. With no comments or corrections noted, Alan Lammers made a motion to approve the minutes as submitted, this was seconded by Sr. Elizabeth Youngs, and approved by all members with no oppositions.
The agenda for the April 3, 2019 was approved.
III. FORMATION IN-SERVICE
Sr. Elizabeth Youngs passed out a book, “The Holy See’s Teaching on Catholic Schools”. There were not enough books, more are on order and will be mailed out to those who do not receive one today. This book will assist in expanding the understanding of what the Church says Catholic Schools are and will be useful for when Board trainings are done. The book touches on the “five benchmarks” of the Catholic School and a volunteer will be asked to discuss one of the marks at each of the next five meetings. They are: 1 – a Catholic school should be inspired by a supernatural vision; 2 – founded on Christian anthropology; 3 – animated by communion and community; 4 – imbued with a Catholic worldview throughout its curriculum; 5 – sustained by Gospel witness. Today’s discussion focused on the Introduction, Chapter I and Chapter II.
The Introduction says that Catholic schools participate in the Church’s evangelizing mission of bringing the gospel to the ends of the earth. There are five major documents published by the Congregation for Catholic Education since Vatican II that acknowledges that the Catholic schools are still doing the work of the Church even though they are staffed more and more by lay people. This thought has been shared with the Principals and Administrators of the Diocese.
Chapter I explains the sobering statistics of the Catholic school system. Each year, new Administrators learn of these. The tithing stewardship model used in our Diocese allows even the smaller schools to continue to remain open and operate.
Chapter II explains the parental rights and subsidiarity. Parents deserve to have a choice to send their children to a Catholic school where we can form them in the
Catholic faith. Missouri is at the low end of cooperation of government to help fund the Catholic schools. Even so, all Catholic children, not just those whose families have the financial means, have a right to a Catholic education. We need to celebrate the fact that our Diocese does a great job insuring this fact.
The following members will present one of the five benchmarks (see above) at a future meeting: Spencer Allen will present benchmark 1 at the August meeting. At future meetings, Millie Aulbur will present benchmark 2; Dianne Veasman will present benchmark 3; Michele Behnen will present benchmark 4; and Connie Hesse will present benchmark 5.
IV. OVERVIEW OF DIOCESAN MISSION
Msgr. Robert Kurwicki presented an overview (4 points) of the Diocesan Mission expressed by Bishop McKnight:

  1. When major decisions need to be made in the Catholic School Office, they will be made with consultation from the Diocesan Advisory School Board.
  • This Board is not a board of directors. It will provide advice, information, assistance and a view of the big picture. This becomes the role of the laity.
  • Everyone should feel free to ask questions, give ideas, thoughts, information and share experiences
  1. Review existing policies.
  • How can existing policies be tweeked, praised, scrapped, etc. …not just creating new policies.
  1. Bishop McKnight will work in concert with the Catholic School Office and Superintendents.
  • This will provide the insight to the Church’s educational projects and legal information that will affect decisions and advice of the Board.
  • Make sure that the Catholic School office and the Diocesan Advisory School Board works well with the pastors and parishes.
  1. Continue the practice of stewardship for our Catholic schools.
  • Would like to achieve the goal that the high schools will be sustained by stewardship.
  • Small schools exist because parishes support them.
  • A goal is to make Catholic school education open and available to all active members of the local parishes, regardless of their income level. Also, insure a Catholic school education is available to all immigrants and non-Catholic students.
    V. OVERVIEW OF COMMITTEES
    Spencer Allen gave an overview of Committees.
  1. A process of how committees will meet, communicate and collaborate between, and during, meetings should be worked out as time progresses.
  2. The Executive Committee puts together the agenda for meetings, the Nomination Committee will act as new members are needed, and the three working committees are the Policy, Strategic Planning and Stewardship Committees.
  • The three working committees’ work will feed into the Diocesan Pastoral Plan as it develops by the Diocesan Pastoral Council.
  • Committees will engage stakeholders by seeking input from the broader community by conducting surveys, bringing non-members who may have
    insight and/or expertise into development of policies into committees, etc. This will help people see the inner workings of the Board and understand the guiding force of the Diocese for our schools.
  • Committees should be in communication and planning in order to be prepared for the August meeting.
  1. Café-Style Committee brainstorming – committees will meet briefly, rotating three times so each member can meet with each of their appointed committees. The Chair of each committee will moderate and report input as to what each committee may focus on. The goals of the three committees are:
  • Policy – review current diocesan policies, recommend revisions or updates, and formulate/recommend new policies as needed.
  • Strategic Planning – review overall vitality and viability of the schools based on data provided by parishes and the Catholic school office and other entities and make recommendations regarding the status of schools…how to keep our schools strong and make them a great resource to bringing communities to Christ.
  • Stewardship – this is a high priority of Bishop McKnight. Work with appropriate Diocesan entities to help educate the community as to the needs, goals and objectives of Catholic schools. Work with appropriate entities to provide public relations about the schools. Assisting in the recruitment of students into the schools. Exploring other aspects of publicizing Catholic school education to the Diocesan community. Help people understand what stewardship means to their parishes and their Catholic school as part of the vision of pastors and the Bishop.
  1. Committees split up into brainstorming sessions for approximately 30 minutes. Reports given for each committee were:
  • Strategic Planning:
     Look at the challenges and efforts facing our parishes
     Understanding and articulating future visions for the schools
     What do our Catholic schools offer – how to deliver the message to the public
     Building relationships with parishioners, civic community, etc.
  • Stewardship:
     What does an ideal school look like
     Adopt-a-Parishioner program
     How do you encourage more Catholic families to use the Catholic schools
     More personal, face-to-face contact with people
     Inform parish members of school events
     Keep connection between church and school as opposed to them operating on two separate platforms
     Show the parish how the school and students makes the parish better
     Let students be involved in parish events
  • Policy:
     Process of revising key policies periodically
     Pursue a grand sweep of policy review
     Keep up with evolving social media concerns
     Review attendance policies to keep up with DESE policy changes, i.e. number of days vs. number of hours policy
     Look at immunization policy and clarifications
    VI. SCHEDULING OF FUTURE MEETINGS
    Meetings will be held at the Chancery at 3:00p.m.
     Wednesday, August 21, 2019
     Wednesday, October 2, 2019
     Wednesday, January 8, 2020
     Wednesday, April 22, 2020
    VII. ADJOURNMENT
    Connie Hesse adjourned the meeting with a closing prayer.
    Respectfully Submitted by Paula Glynn on behalf of Angela Kolb, Secretary

  • MINUTES
    DIOCESAN ADVISORY
    SCHOOL BOARD MEETING
    Diocese of Jefferson City
    2207 West Main Street, P.O. Box 104900
    Jefferson City, MO 65110-4900
    February 20, 2019

    Summarized record of the meeting of the Diocesan Advisory School Board, Inc., held on Wednesday, February 20, 2019, at 6:30pm at the Bishop’s Residence, 3314 Country Club Drive, Jefferson City, MO with dinner served before the meeting.
    AGENDA
    VIII. Sr. Elizabeth Youngs, SCL, offered the opening prayer.
    Board Members Present:
    Most Rev. W. Shawn McKnight
    Rev. Msgr. Robert Kurwicki, VG
    Sr. Elizabeth Youngs, SCL, Ph. D., Superintendent
    Sr. Julie Brandt, SSND, Associate Superintendent
    Fr. Philip Niekamp
    Spencer Allen
    Alan Lammers
    Millie Aulbur
    Donna Beykirch
    Connie Hesse
    Debbie Jaegers
    Angie Kolb
    Kellie Rorhback
    Dianne Veasman
    Kellie Witthaus
    Board Members Not Present:
    Fr. Jeremy Secrist
    Others Present:
    Paula Glynn, Recording Secretary
    IX. INTRODUCTIONS
    Each member was asked to introduce themselves.
    X. ORIENTATION
    Bishop McKnight explained his vision for the Diocesan Advisory School Board. He wants a Council that is devoted solely to the Catholic School system and believes that the Catholic School system is our Parish School of Religion. He would like to see this expanded even more, into the High School and where there is a concept of the Parish as recognizing the school as part of its mission, not just the obligation of the parents. We need to have a structure in which pastors, parents, administrators and teachers are able to talk about the more important questions facing our school system, policy, major issues that need to come up. This needs to be a structure where the Bishop needs to hear from the Advisory Council along with the Superintendent so that we can work things out. This is not the structure where we run the school office, or the individual schools. We deal with the higher level questions. He told pastors that he never wants to hear “only advisory” with reference to any of our lay councils. Councils need to be meaningful and have a real input and have an impact. The purpose and need of this council is a way of bringing representatives of the Church, primarily lay, but also involving the clergy, to address the more significant questions. Soon there will be an announcement of a new Diocesan Pastoral Council, which will be another very important structure for the pastoral governance of the Diocese. That structure will be primarily responsible for the development of a new Pastoral Plan which will be discerned over a nine month period probably beginning in December. The Diocesan Advisory School Board Council will be asked to participate in that process. They will be asked to look at the Catholic School system and determine what should be identified as an objective for the Catholic schools in that Pastoral plan. Sr. Elizabeth stated that our schools belong to all of us and our pastors and administrators are the ones that have to make some decisions but the schools do belong to the parishes. This Council needs to be the same kind of organization and we don’t want members to be too close to the schools because we want the overall, bigger picture. There will be some processes. A Constitution and By-Laws are in process and will be distributed to all members when complete. Just like our School Advisory Boards, this Council is not a legal entity. We do ask that these meetings and discussions remain confidential and that everyone is comfortable speaking their truth, even if it is in conflict at times.
    XI. TERMS OF OFFICE
    The terms of office on the Advisory Council are for three years and will begin at the August meeting. Initial staggered terms of office for members will be determined by lottery:
     One-third of members (4) will serve for one year – from February 2019 through April 2020 – and may be reappointed for a full term which will be considered their second term.
     One-third of members (4) will serve for two years – ending in April 2021, and may be reappointed for a full term which will be considered their second term.
     One third of members (4) will serve for three years ending in 2022, and may be reappointed for a second term.
    Slips of paper indicating terms were passed around, with each member choosing a slip to determine their initial term. The results are:
    One Year: Rev. Philip Niekamp, Rev. Jeremy Secrist, Alan Lammers and Millie Aulbur
    Two Year: Connie Hesse, Kelly Rohrbach, Dianne Veasman and Kellie Witthaus
    Three Year: Spencer Allen, Donna Beykirch, Debbie Jaegers and Angela Kolb
    The Constitution and By-Laws indicate that there are three officer positions which are Chairperson, Vice Chairperson and Secretary. These are one-year terms with re-election of officers each year. The Vice-Chairperson will automatically become the Chairperson in the second year. The Secretary will not be tasked with taking minutes at a meeting so that they may participate easier in a meeting. Members were asked to nominate and vote for the officers using the Roster of Members (the Ex-Officio members are not eligible for election, but they may vote). Chairperson – will plan the agenda and run the meetings along with the Superintendent and be a point of contact for the Council. The Vice-Chairperson will act in the capacity of the Chairperson if he/she is absent.
    XII. STANDING COMMITTEES
     The Executive Committee will be comprised of the elected officers and the Superintendent and will meet as needed to expedite the work of the Council.
     The Strategic Planning Committee will be tasked with reviewing the overall vitality and viability of our schools/parishes and making recommendations regarding the status of our schools.
     Policy Review Committee will review current policies, recommend revisions, and formulate or recommend new policies as needed.
     Stewardship Committee will be responsible for working with the appropriate diocesan entities to help educate diocesan community as to the needs, goals and objectives of the diocesan schools. In order to strengthen the stewardship model for our schools, it will be necessary to educate the community on what that means. They will also provide positive public relations about the schools, assist the recruitment of students into the diocesan schools and to explore aspects of publicizing the schools within the diocesan community.
     The Nominating Committee, comprised of Vice Chairperson and outgoing members of the Board, will recommend who would be the new Vice Chairperson. They will also research and recommend persons from their deanery to take the place of members whose terms are expiring.
     Ad Hoc Committees can be formed as needed.
    It will be the responsibility of the Chairperson to appoint someone to chair each of the Committees. Each Committee should have one chairperson and at least two other members of the Council. Other people may be asked to join a working committee on an “as needed” basis. Either Sr. Elizabeth Youngs or Sr. Julie Brandt will be on each Committee with the other members. Each Board member will serve on at least 2 committees and was asked to indicate their preference on which Committees that they would prefer to serve on.
    XIII. ELECTION OF OFFICERS
    Ballot slips were passed out to vote on officers. The voting results are:
    Chairperson – Spencer Allen; Vice Chairperson – Connie Hesse; Secretary – Angela Kolb.
    XIV. SCHEDULING OF FUTURE MEETINGS (FOUR PER YEAR)
    Meetings will be held at the Chancery at 3:00p.m.
     Wednesday, April 3, 2019
     Wednesday, August 21, 2019
     Wednesday, October 2, 2019
     Wednesday, January 8, 2020
     Wednesday, April 22, 2020
    XV. ADJOURNMENT
    Bishop McKnight adjourned the meeting with a closing blessing.
    Respectfully Submitted by Paula Glynn on behalf of Angela Kolb, Secretary